HaysMac is an award winning firm of chartered accountants and tax advisors, with almost 40 partners and over 500 staff, providing advice to entrepreneurs, fast-growing and owner-managed businesses, charities and not for profit organisations across the UK and internationally.
The role and responsibilities
To provide an efficient, professional company secretarial services to internal and external clients, to continually increase the quality of service and to encourage client referrals and repeat business with the aim to increase revenue and profits.
Responsibilities below are generalised and are no way exhaustive:
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To assist in the maintenance of client companies on ‘Diligent’ and ensure all statutory deadlines are complied with including preparation and filing of confirmation statements;
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Provide support in relation to the incorporation of new companies;
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Assisting with the preparation of standard allotment of shares, transfers of shares, share buybacks; including Companies House filings, updating Diligent Registers;
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Dealing with Companies House correspondence received for client companies;
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Assisting with the preparation of documentation for client companies including change in registered office, change in officers and change in accounting reference date;
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Preparation of accounts approval documentation;
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Preparation of dormant company accounts;
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Filing of documents with Companies House and the Charity Commission;
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Preparation of dividend documentation;
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Billing for client work;
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Internal project work as and when required;
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Attending internal/external client events as and when required;
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Assisting senior members of staff as and when required;
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Administrative tasks as and when required.
Qualifications / Knowledge
Work based competencies & experience
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Company secretarial skills and experience in a professional services or partnership environment in a similar role (ideally, accountancy practice or law firm)
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A good level of IT skills is required, including:
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o Microsoft Office suite – particularly Word and Excel (Windows VISTA)
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o Experience of using Diligent.
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Relevant qualifications, e.g., working towards the Chartered Governance Qualifying Programme (CGQP) or equivalent.
Behavioural competencies
Must be able to:
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Prioritise workload
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Manage deadlines
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Manage relationships with other professionals both internally and externally
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Be flexible, reliable and responsible
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Uses own initiative
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities.
We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles.
If you need us to make any reasonable adjustments for you from application onwards, please email recruitment@haysmac.com
